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Tuesday, 18 October 2011

Kenyan Judiciary Job Vacancies - Chief Accountant, Procurement Manager and Directors (Finance, ICT, HR & Admin, Communication and Performance Management

Republic of Kenya
Judicial Service Commission

Vacancies in the Judiciary
The Constitution of Kenya focuses on values of integrity, efficiency and effectiveness in work performance, citizen-centered and results-focused service delivery.

In fulfillment of its constitutional mandate as provided under article 159 and responding to the high public expectations and demands for improved performance, the Judiciary has developed an Integrated Comprehensive and Institutional Transformation Framework.

This Framework will enable the Judiciary to adopt a holistic approach that is built on sector-wide collaboration, strategic and technical partnerships and benchmarked on emerging national, regional and global smart practice.

To provide a resource framework the Judiciary with the Judicial Service Commission (JSC) providing overall policy direction and oversight, has established the following implementation arrangements; The Leadership Committee chaired by the Chief Justice, the Transformation Steering Committee chaired by the Deputy Chief Justice and a Technical Secretariat comprising Internal and External Team of Experts led by the Chief Registrar.

To enhance its capacity to implement this Integrated Comprehensive Strategic Framework, the Judiciary wishes to expand its technical human resources by filling the following vacant positions.

1) Director of Finance
Reporting to the Chief Registrar of the Judiciary, the Director of Finance will be responsible for ensuring prudent financial management and controls.

A key part of this role involves establishing financial management policies, procedures and systems to ensure integrity, timely service delivery and value for money.

Duties and Responsibilities

  • Develop and ensure the implementation of financial management strategies in line with the Judiciary's integrated comprehensive strategic framework.
  • Develop and implement robust financial management policies, procedures and controls to ensure integrity and consistency with relevant legislative framework.
  • Advice the Chief Registrar of the Judiciary on regulatory matters concerning public finance as it relates to the Judiciary Fund.
  • Coordinate and administer the Judiciary budget and ensure timely and effective implementation of the activities under integrated comprehensive strategic framework.
  • Develop accountability structures, ensure periodic reporting and monitor the performance indicators for the finance departments.
  • In collaboration with the Director ICT coordinate the development of appropriate financial information management systems.
  • Advice the Chief Registrar on administration of complementary funding from development partners, including development and execution of budgets. Ensure timely compliance with financial and fiduciary obligations of the Judiciary.
  • Allocation and monitoring of funds to all identified and approved A.I. E holders based on approved activities

Requirements for Appointment

  • Minimum of a Masters degree in Finance/Accounting or MBA. Professional qualifications in accounting; CPA (K) or ACCA is essential
  • Minimum of eight to ten years managerial experience, three of which are at senior management level.
  • A demonstrated track record in the development and successful implementation of financial strategies, processes and systems.

2) Chief Accountant
Reporting to the Chief Registrar of the Judiciary, the Chief Accountant will be responsible for planning, co-ordination, design, implementation and control of accounts systems in the Judiciary.

Duties and responsibilities

  • Examine, process and effect payments for the Judiciary in respect of recurrent and development expenditure;
  • Monitor and submit reports of revenue collection and expenditure in all court stations;
  • Advise the Accounting Officer/Chief Registrar on matters relating to Exchequer Accounts, Paymaster General Accounts and Consolidated Fund;
  • Supervise and coordinate the work of the examination, voucher preparation and expenditure;
  • Ensure proper deployment and training of all accounting personnel in the Judiciary in line with the integrated comprehensive strategic framework.
  • Preparation and submission of expenditure reports on a weekly basis.
  • Preparation and submission weekly bank reconciliation statement weekly
  • Preparation and submissions monthly cash flow statements
  • Plan and develop accounting services and for setting and maintenance of high accounting standards in the Judiciary.

Requirements for Appointment

  • Minimum of a Masters degree in Finance/Accounting or MBA. Professional qualifications in
  • accounting; CPA (K) or ACCA is essential
  • Minimum of eight to ten years managerial experience, three of which are at senior management level in financial management.
  • A demonstrated track record in the development and successful implementation of financial strategies, processes and systems.
  • Must demonstrate a track record of strategy development and execution

3) Procurement Manager
Reporting to the Chief Registrar of the Judiciary, the procurement manager will be responsible for the development and implementation of the institutional/departmental procurement plans in liaison with the user department and in line with the comprehensive integrated strategic framework.

Duties and Responsibilities

  • Develop, implement and monitor a user procurement manual, policies and procedures for the Judiciary
  • Coordinate and compile the Judiciary annual procurement plan for all user departments
  • Execute or implement the procurement plan for the Judiciary as approved by the Chief Registrar
  • Put in place sufficient procurement management systems
  • Oversee the proper management of store in respect of inward and outward goods
  • Facilitate acquisition of services raised by the user department in line with the laid down procurement rules and regulations under the Public Procurement and Disposal Act.
  • To monitor stock levels and prepare quarterly reports to the Chief Registrar for restocking
  • Monitor the entire supply chain and maintain all records of procurement of stocks in store
  • Develop and maintain an asset register for the Judiciary which will be under the custody of the Chief Registrar.

Requirements for Appointment

  • A Degree in Commerce (Supplies Management Option)/Business Administration or Economics from a recognized University/Institution;
  • A Post graduate qualification in Supplies/Procurement Management;
  • Minimum of 5 years working experience in procurement, three of which are at senior management level in procurement management.
  • Demonstrate outstanding professional competence in strategy development and Execution, monitoring, evaluation, progress tracking and reporting;

4) Director of Information Communication Technology (ICT)
Reporting to the Chief Registrar of the Judiciary, the Director of ICT will be required to leverage on appropriate technology to effectively and efficiently aid in the delivery and administration of Justice.

Duties and Responsibilities

  • Develop and ensure the implementation of information and communication technology strategies in line with the Judiciary mandate and the comprehensive strategic framework
  • Develop and implement effective policies, procedures, systems and processes for systems administration and security; judicial applications and support; and network administration.
  • Advise the Judiciary on the development, implementation and maintenance of computerized court process; which include but not limited to, Court Management Systems, digital Audio Recording, Case Management, Virtual Court systems/ teleconferencing, document management systems, Data capture and recovery systems.
  • Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the ICT departments.
  • Ensure all directorates and court stations are adequately resourced by professional and competent personnel
  • Oversee the development of ICT plans in coordination with other directorates and departments.
  • Oversee the contracting and management of ICT and related service providers.
  • Coordinate the provision of timely information communication technology services to other directorate and court stations.
  • To keep and maintain stock of all ICT Inventory of the Judiciary in liaison with the Procurement department
  • To oversee periodical checks on the state of ICT equipment and software and submit report to the Chief Registrar.
  • Oversee the development of user training programmes and materials; and the coordination of ICT training in liaison of the user department
  • To identify and coordinate annual user ICT requirements which must be confirmed in writing by the user department.

Requirements for Appointment

  • Degree in Computer Science or related discipline
  • Masters Degree or postgraduate professional qualifications in Information and Communication Systems would be an added advantage.
  • Minimum of 6 years managerial or consultancy experience, three of which are at senior management level in ICT.
  • A demonstrated track record in the delivery of ICT projects and services strategy development and execution.

5) Director of Human Resource and Administration
Reporting to the Chief Registrar of Judiciary, the Director, Human Resources and Administration will be responsible for providing strategic direction with regard to human resources and the administration of the Judiciary.

A key part of this role is development of a performance management culture, progressive staff welfare policies and strategies and ensuring the establishment of a professional, competent and motivated workforce.

Duties and responsibilities

  • Develop effective HR manual, policies, procedures, systems and processes including recruitment, training and development, performance management, reward management and staff welfare;
  • Develop and ensure the implementation of human resources and administration strategies in line with the integrated comprehensive strategic framework;
  • Conduct a comprehensive functional review and staff audit of the Judiciary's organization structure and provide strategic direction on its appropriateness in line with the integrated comprehensive strategic framework;
  • Ensure the development of appropriate administration structures to ensure effective and efficient service delivery and value for money.
  • Lead and facilitate change management and implement leadership, management and staff development programs for efficient service delivery;
  • Develop accountability structures, supervise periodic reporting and projects and monitor the performance indicators for the Human Resource and Administration departments.
  • Develop, coordinate and compile performance based appraisals reports from all user departments;
  • Ensure all the directorates and court stations are adequately resourced by professional and competent personnel for efficient and effective delivery of service.
  • Prepare and submit list of recommended promotions of all judiciary Staff as submitted by user departments to the Chief Registrar and a copy to the user department for appropriate action.
  • Introduce competency based meritocratic performance management systems and reviews
  • Work with Judiciary Training Institute in developing a strategic staff development plan.

Requirements for Appointment

  • Possession of a Masters degree in Human Resource Management or a comparable post-graduate qualification in Human Resource Management.
  • Minimum of eight years managerial experience, three of which are at senior management level in human resource management and administration.
  • A demonstrated track record in development and execution of Human Resource and administration strategies, processes, systems, monitoring, evaluation, progress tracking and reporting

6) Director of Public Affairs and Communication
Reporting to the Chief Registrar, the Director will be responsible for professional, administrative and operational matters relating to public affairs and communications of the Judiciary.

Duties and responsibilities

  • Develop and implement an internal and external communication policy, strategy, protocol and design appropriate programmes and infrastructure to facilitate its implementation; Coordinate corporate communications, in consultation with the Chief Registrar, the Chief Justice and the Deputy Chief Justice;
  • Develop accountability structures, supervise periodic reporting and monitor the performance indicators for public affairs department;
  • Research on various public communication issues and develop appropriate interventions; and standards and regulations in the management of public communications functions;
  • Prepare and organize fora where Judiciary policies, programmes and projects can be propagated and promoted; Prepare media supplements, documentaries, press release/media features;
  • Supervising, guiding, mentoring, coaching and training and development of public communications personnel.

Requirements for Appointment

  • A Masters Degree in any of the following disciplines: Mass Communication, Communication Studies, Information Sciences, Public Relations, International Relations, Journalism, Social Sciences or any other approved equivalent qualifications from a recognized university/ institution;
  • Minimum of five years experience, three of which are at senior management level public relations and communications.
  • Demonstrated skills, knowledge and experience in the design and execution of marketing, communications, and public relations activities.
  • Demonstrated successful experience writing press releases, making presentations, and communications with media.
  • Demonstrated experience overseeing the design and production of print materials and publications.
  • The ability to articulate the Judiciary comprehensive strategic framework and how it interfaces with the Constitution, National Development plans and Vision 2030;

7) Director of Performance Management
Reporting to the Deputy Chief Justice, the main role of the Director will be to measure performance targets and track the results of the various programmes carried out by the different directorates.

Duties and Responsibilities

  • Coordinate and lead the Central Planning and Monitoring Unit of the Judiciary in ensuring integrated and cohesive strategic management of transformation.
  • Provide leadership for the implementation and continuous growth of performance contracting of the Judiciary and its organizational units in line with the integrated comprehensive strategic framework
  • Develop and implement performance contracting of the Judiciary and its organizational units in line with the integrated comprehensive strategic framework
  • Conduct overall monitoring and evaluation and reporting of programmes in the Judiciary
  • Perform the internal audit and oversight mechanism for the Judiciary.
  • Provide strategic direction of economic planning functions and production of statistical data in the Judiciary

Requirements for Appointment

  • Masters degree in social sciences, such as statistics, public policy, economics or a related field, and/or specialized training/certification in monitoring & evaluation.
  • At least five years of progressively responsible experience in the monitoring & evaluation of projects/programmes
  • Demonstrated experience in designing or implementing organization-wide systems for Monitoring & Evaluation and institutional adaptive management learning.
  • Demonstrable experience in strategic planning and performance measurement, indicator selection, quantitative and qualitative data collection and analysis methodologies
  • Demonstrated outstanding professional competence matched with proper appreciation of the country's economic development needs at the national, sectoral and regional levels and the strategies necessary to meet them;
  • Demonstrated a high degree of administrative capability coupled with wide experience in economic planning or in the production and interpretation of statistical data;

Interested and qualified persons are requested to make their applications by forwarding twelve (12) copies of the following (as well as soft copies):-

  1. A letter of application
  2. Detailed and updated curriculum vitae summarizing the applicant's bio-data.
  3. Completed Application for Employment Forms - JSC 2A(for public officers) or JSC 2 (for other applicants).
  4. The applicant's recent coloured passport size photographs.
  5. Certified copies of testimonials and professional certificates and academic transcripts.

To:

The Secretary
Judicial Service Commission
P.O. Box 30041 - 00100 Nairobi


So as to reach the Commission within a period of twenty one (21) days from the date of this advertisement.

The JSC 2A and JSC 2 Forms are available free of charge at the Commission's Secretary/Chief Registrar's Chambers, Room No. 10 at the Supreme Court Building (old High Court Building), Nairobi during office hours. 

The Forms can also be downloaded from the Judiciary's Website - www.judiciary.go.ke

Only shortlisted and successful candidates will be contacted. Canvassing in any form will lead to automatic disqualification.

The Judicial Service Commission is an Equal Opportunity Employer and selects candidates on merit, through fair and open competition, from the widest range of eligible candidates.

Secretary,
Judicial Service Commission.

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